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The following information gives general information about the structure and content of the report letter at the university.

There are many different types of report with which they can be compiled. This page contains general information about the standard content of reports.

Check with your lecturer / tutor about the specific content of a report you need to write.

Why write a report?

A report clearly offers organized information and / or data to a situation or a studied problem.

The information / data may be routed from your experience, reading, research, experiments or measurements in a laboratory or from the field.

Your task may be able to specify the type of audience for your report - z. Non-specialized readers, specialists in their field of study. If you are not sure, clarify with your lecturer.

To know that your audience is determined how much information and how much context you need to provide, and the choice of technical and non-technical language in your letter.

Typical reporting structure

Abstract and Executive Summary

Introduction

The introduction provides an overview of the report.

describe your goals and goals explicitly and the context of the problem or the situation.

If this is relevant, enter the scope or restrictions of your investigation.

If necessary, give a short historical background (with sub-signs) of significant events that lead to the current investigation.

If the explanation of the context is lengthy, you may want to create a separate section and call it background / context / definitions / key conditions.

If you need to specify an analysis of existing research, you need a separate section called literature verification.

Use the presents to trigger the problem and your goals.

Use the past to describe events that have occurred when you specify background information or context.

Method

List the procedures and processes carried out in clear order in your investigation. If necessary, use sub-signs such as patterns, instruments.

For a technical report, you may need to include descriptions of materials, devices and resources.

Use the past as the events of research are over.

Unless they are specifically said to write in the first person, choose impersonal phrase structures like passive constructions, eg. 20 students were randomly selected to form the Sample Group, instead of I have chosen 20 students random to form the example group.

Findings, results and data

Specify your information in a clear and logical order.

You can use charts, tables, graphics, and images to demonstrate your results. These are referred to as "figures" in a report. Make sure each of these is marked and numbered one after the other.

If you have a large amount of empirical results, you will be included in an attachment.

Use the past form and the passive construction to describe what was found in which the impersonal tone of the report corresponds.

Discussion and analysis

This section explains and argues the interpretation of the evidence in the report.

Use the presents to discuss the current situation as disclosed in the examination. Check with your lecturer if you should assume a personal or impersonal sound in the discussion.

Conclusion

This section is like the conclusion of an essay - it offers an on all sector the report to the steps by which it has progressed and its total payments and view.

In the conclusion, no new material should be included.

Recommendations and implications

If the nature of the report is to determine measures as a result of the findings, you should be listed sequentially here.

Use the past to check what the report found, and commented in the present.

References

Make sure your report has a reference list at the end. The list should not be included in the word number unless you will rely on your lecturer as an exception.

It shows that you have researched the area.

It shows that you support the research of a person to support your own ideas and findings.

It shows what ideas or information you have distinguished from someone from someone than you are different.

It shows that you acknowledge the work of another recognition and recognize credit.

ensures that they are familiar with the referencing style as prescribed by their faculty.

Contains only these references that you used in your report (i.e., those you quoted in the report).

Annexes

An attachment is an additional material that you want to involve at the end of your report for the audience to consider the audience

It may be that it is not essential in the body of the report itself or is too long, and would interrupt the flow of information

In some cases, it may be present that your results are based (eg statistical calculations or data from another source)

Any attachment should be titled and numbered (eg Annex A, Appendix B) and listed in the table of contents

External online resources

unilearning, uow - report report: overview (opens an external site)

technical

unilearning, uow - technical report letter (opens an external site)

Business

unilearning, uow - business reports (opens an external site)

Field

unilearning, uow field reports (opens an external site)

Health Sciences

Language and online learning, monash - case reports (opens an external site)

scientific

unilearning, uow - scientific reports (opens an external site)

language and online learning, monash-lab reports in electrical engineering (opens an external body)

Adapted by Morley-Warner, T. 2009, Academic Writing is ... a guide to writing in a university context, Association for Academic Language and Learning, Sydney.

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