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How many paper schools use and how much they costs them

While it is not similar, that it does not seem like spending no worksheets in a single classroom that uses an unusually large paper to use as soon as you start, factors like the number of classrooms in school , the days in the school year, and total number of schools in the US take into account, the numbers on paper consumption in education quickly stack.

Learn more in this video or transcription below via statistics on paper use in schools, the calculated cost of this paper consumption and reducing paper consumption in schools using scan and digital educational recordings.

video transcription

How many paper are schools?

Some could spend school paper consumption than just a few worksheets during the class, it is also important to consider the paper benefit from the larger image.

If you start multiplying paper usage through the number of classes, on days in a school year, and the total number of schools in the US, the numbers start on paper use and its costs for schools quickly.

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Paper insert in education

A typical school will use 2,000 leaves a day, which means that during an entire school year 160 days a school will chew over 320,000 paper sheets a year.

With around 100,000 schools in the US, this means that all common schools consume up to 32 billion sheet paper per year.

How much with paper costs

With the average cost of a sheet of paper, we operate around 5 cents, you can now calculate paper costs based on the total amount used in US schools per year.

For a school that uses 2,000 leaves per day and 320,000 in one year, they are expected to pay around 100 US dollars a day and $ 16,000 a year.

For the overall, with schools, which patients 32 billion leaves per year up to 1.6 billion US dollars are spent on paper every year.

How to reduce your paper unit

Instead of traditional paper-based school data records, reducing the transition to a digital system for managing files on their paper consumption.

However, apart from reducing paper consumption, digital educational files also increase productivity and save time, money, and the memory that is otherwise required to manage paper recordings.

For example,

as the recurring costs for the use of paper, school data records are a one-time cost and removed that more paper needs to be used for future copies. Common Education files for scanning include:

• General and Special Education Files
• student transcripts
• Faculty / Personal Files and HR Records
• applications and files of grants
• Student Registers, Appointments and Approvals
• Medical Records
• Student Publications (Yearbook / Newspaper)
• Accounting and Purchase Records

Advantages of scan school data records

It was four main benefits from paper to paperless educational records: Save money, save time, improves securities and backups as well as ensuring FERPA compliance.

Save money: Comparison of the cost of digital and paper debt records

Digital school data records

With electronic education data sets, the cost is quite uncomplicated average the scan cost 7-12 cents per page, and the larger the project is the lower cost per page.

Other legal factors that are to be considered include whether the files are single or double-sided if the preparatory work is required, or if you want to scan the scan on or from the site.

Paper debt datasets

In addition to the recurring costs for the purchase of paper, in which on average of 2,000 sheets per day at 5 cents are used in each case, paper also provides indirect costs.

Other costs include the real estate used for the login cabinets, the time you spend after the search for and outlining documents (time is money), and the money you spend on bulk office supplies.

Saving time: Rationalize the work and increase productivity

Find the files quickly search and release

scanned files are indexed because they are implemented in DMS or cloud storage systems, which means that they can quickly retain with the keyword search and can be organized by things like filenames and date

free space

free While a 1 TB hard drive can accommodate 6.5 million document pages, and costs $ 50, a 4-drawer file cabinet contains only 10,000-12,000 files, takes 9 square meters of floor space and can cost $ 1,500. Version control and avoid duplicates

Instead of paper, where a file can be edited several times and can be redistributed with contradictory information, when digital files are edited a single file version, and does not require new copies.

Data security and fuses: Protect files and stay on catastrophe

Electronic Education files provide additional securities to prevent physical theft not only like a locking data cabinet, but also protect against external risks such as hacking or catastrophes such as fire and flood. Additional protective envelopes include:

• File Encryption
• Tiered Access Controls
• Regular backups

FERPA compliance: Reduce the chances of legal difficulties

FERPA (The Family Educational Rights and Data Protection Act) states that schools receiving funds from the US education department do not disclose student information without the consent of parents or the student after being 18 years old.

One of the most common ways as the schools advise in Ferpa compliance trouble loses either school records or store them and share them at night.

However, you can use digital school data sets encrypted, password protected, and indexed in a system where files can be organized and can be sorted by names, dates and types - similar to the files they store on a PC.

Get free quotes on school record scanning

In the record nations, we work together with a nationwide network of recordings scan and storage providers to save schools on paper costs and make the transition from paper to paperless school documents.

Join Boston and Denver Public Schools, the Harvard University Library, and countless other educational organizations that we helped to find the best school records to meet their needs by simply filling the form us a call at or contact us directly with our live chat.

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