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Whether you are working on an internal report, a blog post or a manuscript of a verbal presentation, may notify that you need to include information written by another author. This blog explains how this information is smoothly integrated into your writing.
The building blocks for smooth integration include (1) the understanding of the difference between quote, paraphrasing and summarizing and (2) after the three-stage process of introduction, insertion and interpretation.
quote, paraphrase and summarize
Writers and speakers use three general techniques when sources are integrated into their communication: quote, paraphrases and summarizing.
cite includes with accurate words or phrases of unique material of another person. Since authors integrate quotes into their own letter, they should include the quotes in quotation marks and quote the source of the material. Here is a sample quote:
" effective communication capabilities are crucial in business. In all organizations, people exchange millions of texts, e-mails, telephone calls, letters, suggestions and reports every day "
paraphrasing mediates the content of the unique material of the other original author, but the author uses his own words. Since authors integrate paraphrases into their own writing, they do not need to include the material in quotation marks, but they should quote the source of the material. Here is an example paraphrase of the previous quotation:
the ability to communicate is extremely important in the business world. In all companies, employees participate in various forms, including telephones, on computers and printing.
summarize is the paraphrasing similar, with the exception that together with the summary, the material of the original author is condensed into its main points. Since authors integrate summaries into their own letter, they do not need to include the material in quote markers, but they should quote the source of the material as follows:
business people need to know how to communicate because they are involved in many types of communication on the job every day.
In some cases, a writer may need more than one of these three integration integration options. For example, a Writer may potentially decide to summarize a four-page report in a single paragraph, but an important quote to highlight a specific statement from the report.
The following table summarizes the main points of the previous paragraphs: